Census Date or Official Reporting Date (ORD)

Summary

Census Date is the official day of record that public higher education institutions must determine the enrollments that qualify to be reported to the Coordinating Board for state reimbursement, also referred to as the Official Reporting Date (ORD). For fall and spring semesters, it is the 12th class day. For summer semesters, it is the 4th class day.

Detailed Description

Reporting Period is the semester or quarter in which the data to be reported occurs. For the universities, there are four set reporting periods; fall, spring, summer, and annual. For the summer reporting period, the two summer sessions are combined into one report using nonduplicative data. A course that is taught in both sessions will be reported twice, but with identifiers that distinguish them from each other. 

Census Date is the official day of record that public higher education institutions must determine the enrollments that qualify to be reported to the Coordinating Board for state reimbursement, also referred to as the Official Reporting Date (ORD). For fall and spring semesters, it is the 12th class day. For summer semesters, it is the 4th class day. The count of class days begins on the first day that classes are held in the term and includes each calendar day on which classes are normally held at the institution (e.g., Monday through Friday) until the official census date is reached. The official census day must be on a day that the Registrar’s office is scheduled to be open so that a student will be able to drop or withdraw from class. The following schedule defines the official census date for terms of various lengths:

Length of Term Official Census Date:

Term Sessions  
Length of Term (Weeks) Official Census Date UHCL's Term ORD
2 or less 1st Class Day  
3 2nd Class Day  
4 3rd Class Day  
5 - 6 4th Class Day Official Reporting Date for Summer (Census Date for 5-week-2 session) 
7 5th Class Day  
8 6th Class Day  
9 - 10 7th Class Day  
11 8th Class Day  
12 9th Class Day  
13 - 14 10th Class Day  
15 11th Class Day  
16 or more 12th Class Day Official Reporting Date for Fall/Spring (Census Date for the regular session)

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